Write the report in a notecard.
Things to write in the report:
First name, last name. (Copy and paste names, don't type them)
Other (English level, best times for classes, special interests, needs)
Copy the name as soon as the visitor appears at the infohub.
Send the report to Giovanni Tweak every week.
When you come to class 15 minutes early, open the report, IM the visitors, invite them to class and explain what type of class it will be.